When it comes to planning you kid(s) birthday or any party for that matter, I ALWAYS like to plan ahead! Now, don’t get me wrong, even with planning ahead there are times where things get stressful, but if there are steps that I can take to alleviate most stress, then I will for sure do that.
Typically when it comes to planning anything, I like to start my planning process at least 2 months in advance. Yup you heard that right. This helps me decide what type of theme I want, plan out my budget for the event, save money, and gives me enough time to purchase everything needed.
So, let’s start off with the very first thing I do….
When planning my kids birthday, they are at that age now where they choose what they want their theme to do. Of course when they were younger, I had that luxury to be able to choose what to do, but now with my kids being almost 10 and 8, they choose. So, for instance, Melia’s 10th birthday is approaching this month, and she choose her theme to be “bunny”. Now, when it comes to party planning and purchasing decorations… I like the modern style. I personally do not like the Party City vibes.. if you know what I mean. I just don’t like the vibrant looks, steamers, etc. Now, I know it’s my kids birthday and they do get to choose the theme, but they do let me choose all the decorations… thank goodness!
So, first and foremost start with your theme. Pinterest is a get place to find inspiration for theme, for any type of event you are planning.
The second thing you want to do once you have a theme in mind, is budget. I feel like this is the most important step, because if you don’t have a budget, you can get lost into buying more than what you intended to buy. Also, it keeps you in place when it comes to food, desserts, giveaways, etc.
When I budget, I breakdown everything.
I start with my TOTAL BUDGET. This is how much you are WILLING to spend and NOT go over! From this point on, I will then break down everything.
Once you have the breakdown of what you will need for your event/party, then start setting a budget for each one of them. See my example below.
Total budget: $600
DRINKS: $50 (doesn’t include alcohol)
DESSERTS (includes cake): $100
OTHERS (bouncing castle, tables, etc.): $50
Now that you have your budget in place, start planning! I can’t tell you enough, so much Pinterest has helped with making my party vision come to life. So, to start, I research in Pinterest “bunny themed birthday”… this will help give me an idea of what type of “look” i’m going for. I like to create a “birthday board” and pin and pins that I like in that board. It helps me stay organized. When I have an idea of the look that I’m going for, I start to shop online. I first like to see what Walmart, Target, Oriental Trading, and Amazon have to offer first. Then I visit Etsy. Keep an eye on shipment dates, especially when ordering from Etsy. The last thing you want is to order decorations for your party and it doesn’t arrive in time because it’s coming from another country.
Also, start planning on the type of food you want to have at the party. I personally cater from a few different places (I know I’m crazy), but I make sure i fit whatever I’m catering into part of the food budget.
When I start to purchase decorations I like to start looking when I go to my normal stores. So, if i’m at Target or whatever store I’m shopping at, I will keep my eyes open for anything that will go along with the party. A few other places that I like to shop for party decor is at Home Goods/TJ Maxx/Marshalls/Hobby Lobby.
Pre-set up Tables/Decor
Whenever I have a good amount of decorations and/or table settings; I like to set up the table(s) just to get a visual of what everything is looking like. This will really helps with whats missing or needs to be replaced with something else. *Tip- take a picture of how you set things up, so you can refer back to it the day of the party.
Last minute decorations & orders
After I have pre-set up the tables, this is when I need to finish up the last bit of details, or make returns. Also, making sure i have set the food/cake/desserts/balloons for pickup the day of the party.
I personally like to have everything done at least 3 weeks to a month prior to the party. Doing this will, make this soo much easier because I don’t have to stress about the things I need to still get done.
Day Before party
I ALWAYS like to set up everything the day before the party. Again, we are trying to NOT be stressed out as much the day of the party. Setting up the food table, dessert table, kids tables, decorations, etc, helps sooo much! Also, if you are cooking or baking anything for the party, try and do it the day before as well, or at least prep it.
I hope all these tips that I’m sharing really helps you when it comes to planning and prepping for your kids birthday!